Meetings are a cornerstone of Danish work culture, and understanding the expectations can help you navigate them effectively.
Danish meetings are known for their structure, efficiency, and focus on collaboration.
Here’s a simple guide to what’s expected before, during, and after meetings in Denmark.
Preparation Is Key
Danes value preparation and expect participants to come ready to contribute. This includes reading any agenda, reports, or materials shared beforehand. If you’re invited to a meeting, take time to familiarise yourself with the topics to be discussed.
Tips:
- Always review the agenda and know your role in the meeting.
- Bring relevant documents or data that might be needed for your input.
- Be prepared to answer questions or present your perspective clearly and succinctly.
Punctuality Is Non-Negotiable
In Denmark, being on time isn’t just polite—it’s essential. Arriving late to a meeting is seen as disrespectful and disruptive.
Tips:
- Aim to arrive 5 minutes early to settle in before the meeting starts.
- If something unavoidable delays you, inform the organiser as soon as possible.
Meeting Structure Matters
Danish meetings typically follow a structured agenda. Time is treated as a valuable resource, and discussions are often direct and to the point. Everyone is encouraged to share their opinions, as collaboration is highly valued.
What to Expect:
- A clear agenda with allocated times for each topic.
- An emphasis on staying on topic and avoiding lengthy tangents.
- A facilitator or meeting leader who ensures the agenda is followed.
Participation and Respect
Danish work culture is egalitarian, meaning everyone’s opinion is valued, regardless of title or rank. You’re expected to participate actively but respectfully.
Tips:
- Share your insights, but avoid interrupting others.
- Listen actively and show consideration for differing viewpoints.
- Be honest and direct—Danish culture appreciates straightforwardness.
Follow-Up Is Crucial
Meetings in Denmark don’t end when you leave the room. Clear action points and responsibilities are usually outlined, and it’s expected that participants follow through promptly.
Tips:
- Take notes during the meeting to remember your tasks.
- Confirm deadlines or next steps if they’re not explicitly stated.
- Send follow-up emails or updates on your progress if required.
Final Thoughts
Danish meeting culture is about respect, collaboration, and efficiency. By preparing well, arriving on time, contributing thoughtfully, and following up, you’ll not only meet expectations but also build trust and rapport with your colleagues or partners.
Mastering these elements of Danish meetings can make a significant difference in how you’re perceived in professional settings.
Do you need help?
If you have questions about communication, you can always contact Finklusiv for support and guidance.
